Selection Criteria

Equal Housing:  All properties managed by Kotarides Property Management adhere to, and Management strongly supports, all Federal, State, and Local fair housing laws that forbid discrimination against any person because of race, color, religion, national origin, familial status, sex, handicap, or any other basis protected by applicable Federal, State or Local fair housing laws. 

Applications:  All Applicants must meet the criteria for acceptance set forth in this Selection Criteria.  All persons eighteen (18) years of age and older must submit a Rental Application. All Applicants are required to provide either a social security number or individual taxpayer identification number issued by the U.S. Internal Revenue Service.

Occupancy Policy:

Occupants per bedroom (not per unit):

A maximum of two Residents, and/or one or more authorized Occupant(s) listed on the Lease Agreement, are permitted to reside in a bedroom, provided that the total number of persons residing in the bedroom complies with local building code requirements. The current Virginia building code requires that every bedroom occupied by more than one person shall contain at least 50 square feet of floor area for each person.  For purposes of this policy, the term “Resident” shall mean any person age 18 or over who is required to be listed as a Resident on the Lease Agreement and an “Occupant” shall mean any person under age 18 required to be listed on the Lease Agreement.

This occupancy policy should not be used to discriminate against families with children, or to ask invasive questions of any applicant.

Parking: 

  1. The parking areas are decal-controlled or have gated access. 
  2. No more than two vehicles are allowed per one and two bedroom apartment and no more than three per three bedroom apartment. 
  3. Decals will be issued for vehicles registered to resident or parent.
  4. Commercial vehicles, campers, boats and oversized vehicles may not be parked on the property without special written permission and will be subject to an additional charge and assigned to a special parking location.

Pets:  

  1. Any pets are subject to individual property rules.
  2. Up to two pets with a maximum combined weight of less than 35 pounds (full grown weight).  
  3. Dogs must be over 6 months old.
  4. A non-refundable move in pet fee and monthly pet rent is required. 
  5. Breeds are subject to approval.  Prohibited breeds include, but are not limited to, Rottweiler, German Shepherd, Chow, Doberman or Pitt Bulls.
  6. No exotic pets including, but not limited to rabbits, ferrets or pets known to chew or burrow.
  7. Fish tanks up to 50 gallons are permitted with no pet fee.
  8. Up to two caged birds, gerbils or hamsters are permitted without a pet fee.

Application Requirements and Standards:

Credit History :  Each applicant’s credit history will be reviewed and/or scored.  Evidence of a history of poor or delinquent credit may be grounds for disapproval.

For Virginia properties, Landlord shall consider an Applicant’s status as a victim of family abuse to mitigate an otherwise qualified Applicant’s low credit score, in accordance with the provisions of VRLTA Section 55.1-1203(D), and Landlord shall treat any information so obtained as a confidential tenant record.  Further, for Virginia properties, Landlord shall consider an assertion made by an Applicant that Applicant’s failure to qualify was based on a payment history or eviction based on nonpayment of rent that occurred during the period between March 12, 2020 and ending 30 days after the expiration or revocation of any state of emergency related to the COVID-19 pandemic.

Criminal Background:  Each applicant’s criminal background, including but not limited to National Sex Offender Registry, will be screened and must meet established standards.  Leases may be terminated if there is a change in criminal history status or if criminal information was not available at the time of the initial background check.  A criminal check through a criminal record check service may be performed on an Applicant with approved credit, for the purpose of determining whether such Applicant is likely to pose a threat to the health or safety of other residents and/or site employees, or a threat to the safety of the property. A denial recommendation may be based on a conviction for certain felony crimes, and the minimum number of years that have elapsed since the conviction for that crime.  Agent will reject the Rental Application if the Applicant failed to disclose such offense or affirmatively misrepresented that Applicant had no criminal convictions, when in fact Applicant had one or more criminal offenses.  Otherwise, Agent will notify Applicant prior to rejecting the Rental Application and such Applicant shall have five (5) business days from receipt of such notice (the “Response Period”) to provide any mitigating information Applicant would like Agent to consider regarding such prior criminal history. Agent shall review any such information provided by Applicant prior to making a final determination on acceptance or rejection of the Rental Application.  If the Applicant fails to timely provide any such mitigating information prior to the conclusion of the Response Period, the Rental Application will be denied.

Rental / Mortgage History:  Each applicant’s rental and mortgage history will be investigated through a public record search. Any money owed to any prior Landlord must be paid in full prior to acceptance. Senior management may consider waiver of this policy for balances owed to a prior Landlord that are less than $200, based on overall credit rating.

Source of Funds & Asset Verification:  Each applicant must meet source of funds or asset verification requirements.

Co-signors: Co-signors are not accepted.

Prior to Move In:

Re-examination and re-approval of the approved application is required in the following circumstances and may result in an increased deposit or denial:

  • Changes in credit, employment, source of funds, assets, or references
  • Applicant fails to pay any required fees or deposits as promised
  • Any check paid by the applicant is returned for any reason
  • Information used to review the application is determined to be false or misleading
 
Rental rate quotes are for leases with a 12-month term: All rental rate quotes are for leases for a 12-month term. In the event that you request a lease term shorter than 12 months, a short term premium rate will be assessed.

Service fees: Services fees will be assessed for some forms of electronic payments.

Electronic Transactions, Records, and Signatures Consent and Policy

Certification of Identity. By signing this lease, you are certifying that you are the person identified in the application, lease, and lease addenda.

Legal effect of your consent. Electronic records have the same legal effect as paper records with traditional ink signatures.

Scope of your consent. If you proceed with this online application, you are agreeing to complete this application and leasing process electronically. This consent applies to the application and leasing process only. You understand that any information you provide during the application and leasing process will become part of the electronically signed application and lease including any and all addenda.

You have the right to withdraw your consent to proceed electronically. You may revoke your consent to engage in this transaction electronically at any point prior to full execution of the electronic lease. To withdraw your consent, please immediately call the leasing office for the desired community. There is no fee or penalty for withdrawing your consent to proceed electronically, i.e. electing to proceed using a traditional ink signature process.

You have the right to proceed with a paper transaction. In the event you do not consent to complete this application and leasing process electronically, you may still proceed using a traditional ink signature process. To complete an application and lease using a traditional ink signature process, please contact the leasing office for the desired community.

You have the right to receive paper copies of the electronic record. You may receive and retain paper copies of any of the electronic records in three ways:
  1. You may print or download such electronic records directly to your computer. In order to print and download, you understand that you will need to have internet access, an updated internet web browser, and updated PDF software. You understand that we are not liable for any problems that may arise in accessing or retrieving your electronic records, including but not limited to problems with your telecommunications provider, malfunctions of your equipment, or other malfunctions out of our control; or 
  2. You may request copies in person at the leasing office for the desired community, or 
  3. You may submit a written request detailing records requested to KPM LLC, 1128 Independence Blvd., STE #200, Virginia Beach, Virginia 23455. In the event that you are mailing a written request, please enclose your name, mailing address, and contact phone number to ensure a prompt response. Please note that a reasonable fee may be charged to cover the costs of postage.